Quick verdict
A strong budget-friendly fit for small fleets that need core maintenance management without paying enterprise rates.
Pricing in practice
Simply Fleet keeps its pricing unusually legible for a maintenance platform. Two paid plans sit above a free tier: Essential runs $2 per vehicle per month, and Advanced — flagged as most popular — runs $4 per vehicle per month. Billing annually swaps those for $20 and $40 per vehicle per year, roughly two months free. There is no mandatory annual contract, and a 14-day full-feature trial is available without a credit card.
The free tier is the headline for the smallest operators. It covers up to five vehicles and includes the core building blocks you would use day one: asset management, fuel and expense tracking, digital inspections, and trip management — enough for a landscaping crew or small contractor to log services and keep an inspection habit without paying anything.
The catch for maintenance teams is what lives on which plan. Preventive maintenance scheduling, digital inspections, fuel and service logging, and asset management sit on Essential. Work order management, parts and inventory management, and telematics integration are Advanced-only. If your workflow depends on turning a failed inspection into a tracked work order, or on syncing odometer readings from Geotab, Samsara, or Verizon Connect, you are effectively on the $4 tier. Two add-ons round it out — WEX fuel-card import and small-equipment tracking, each $0.50 per unit per month. Fleets above 500 vehicles get custom enterprise pricing.
Where Simply Fleet is strong
Read through a maintenance lens rather than a telematics one, and Simply Fleet's strengths cluster around the recurring shop loop: schedule service, inspect, catch a defect, fix it, record the cost. Preventive maintenance schedules on three triggers — mileage, engine hours, or a calendar date — with reminders as service comes due. For a mixed fleet where a pickup runs on odometer intervals and a generator on engine hours, having all three in one schedule avoids the spreadsheet-per-asset problem small fleets slide into.
Inspections are the second pillar and the part that feels genuinely mobile-first. Drivers and technicians run inspections and DVIRs from the app with pass or fail results, required photos, notes, and signatures. The workflow that matters is the hand-off: a failed item can generate a work order rather than dying in a photo roll, so a cracked mirror or soft brake noted at pre-trip becomes something the shop actually sees. Work orders carry status, priority, labor, and parts.
Parts inventory offers batch-level tracking and cost-per-part monitoring, more than many budget tools attempt — though that module lives on Advanced. Fuel, service, and expense logging is available across plans, with optional WEX fuel-card auto-import, and the Geotab, Samsara, and Verizon Connect integrations keep odometer and engine-hour readings current so PM triggers fire on real usage. Reporting covers searchable service history plus downtime, cost-per-vehicle, PM-compliance, and total-cost-of-ownership views — the metrics a maintenance manager is measured on.
Note the scope boundary: Simply Fleet is a maintenance and asset tool, not a dispatch, load-management, or IFTA platform. Trucking-side operations belong in a TMS.
What reviewers say
On Capterra, Simply Fleet holds 4.6 out of 5 across 28 reviews as of the check date, with category scores that skew practical: ease of use, customer service, and value for money each sit at 4.8, while features trail slightly at 4.5. That shape fits a tool that wins on being cheap, simple, and well-supported.
Recurring praise centers on what the pricing implies: an approachable interface, a field set covering the essentials of tracking a vehicle's life, and pricing that reads as reasonable. Support responsiveness and willingness to adjust features come up repeatedly.
The cautions are just as consistent. Reviewers describe data-sync trouble in areas with weak cell coverage, where uploading a fill-up or service can drop if the connection is poor — a real consideration for rural fleets. Others note limited ability to customize or remove unneeded fields, friction editing user details after setup, and limited homepage widget options. None are dealbreakers for a small shop, but they mark a lean product rather than an enterprise one.
Who should shortlist Simply Fleet — and who should not
Shortlist it if you run a small to mid-size fleet — roughly the 5-to-100-asset band — and want core maintenance management without enterprise pricing or a sales cycle. It fits owner-operators, contractors, construction crews, and smaller municipal departments that maintain vehicles in-house and mainly need PM scheduling, mobile inspections, and a clean service history. The free tier is a low-risk way for a five-vehicle operation to replace a spreadsheet, and monthly, no-contract billing suits seasonal fleets that scale up and down.
Look elsewhere if you are a large enterprise fleet needing deep configurability, granular field customization, or a heavily API-driven stack — the leanness that keeps it affordable shows up as ceilings on customization, and fleets above 500 vehicles are pushed to custom pricing anyway. Fleets in low-connectivity regions should test offline capture hard during the trial. And if your real problem is dispatch, load planning, or fuel-tax filing, that is a TMS need outside this product's scope.
FAQ
Is Simply Fleet really free?
Yes, for up to five vehicles, with no credit card required. The free tier covers asset management, fuel and expense tracking, digital inspections, and trip management. Work orders, inventory, and telematics integration are not included.
What does it cost once I outgrow the free tier?
Essential is $2 per vehicle per month and Advanced is $4 per vehicle per month, with annual billing lowering the rate. The features most maintenance teams want — work orders, parts inventory, and telematics sync — require Advanced.
Does it handle work orders and parts inventory?
Yes, but only on Advanced. Work orders track status, priority, labor, and parts and can auto-create from failed inspections or PM triggers; parts inventory supports batch-level tracking and cost-per-part monitoring.
Can it sync odometer readings from telematics?
On Advanced, it integrates with Geotab, Samsara, and Verizon Connect to pull odometer and engine-hour data automatically, so PM schedules trigger on actual usage rather than manually entered numbers.
External review evidence
Ratings are not blended into an overall score. Software directories such as Capterra collect verified reviews from fleet and maintenance managers, and they weight different things than the vendor's own case studies do.
Capterra ratings above were read directly from the source profile on the check date. G2, Trustpilot and other directory figures are not published here until they can be confirmed on the source page itself, so a single verified number is shown rather than a blended average.
Capabilities to verify
The vendor positions the product around the following workflows. Treat these as demo checkpoints, not proof that every feature is included in every plan.
- Preventive maintenance scheduling by mileage, engine hours, or calendar date with service reminders
- Mobile inspections and DVIRs with pass/fail results, required photos, notes, and signatures
- Work order management with status, priority, labor, and parts tracking; auto-created from failed inspections or PM
- Parts inventory management with batch-level tracking and cost-per-part monitoring
- Fuel, service, and expense logging with optional WEX fuel card auto-import
- Telematics integration with Geotab, Samsara, and Verizon Connect for automatic odometer and engine-hour sync
- Vehicle and asset management for trucks, trailers, and small equipment
- Searchable service history and reporting on downtime, cost-per-vehicle, PM compliance, and total cost of ownership
Research strengths and cautions
Potential strengths
- Very low per-vehicle pricing ($2-$4/vehicle/month) with a free tier for up to 5 vehicles
- Mobile-first design with digital inspections, photos, and signatures well suited to drivers and technicians
- No mandatory annual contract; monthly billing and 14-day full-feature trial with no credit card required
Questions to resolve
- Work orders, inventory, and telematics integration require the higher Advanced tier
- Some reviewers note it can require a network connection to upload fill-ups/services and can be finicky adding service items
- Lighter fit for large enterprise fleets, which are pushed to custom volume pricing above 500 vehicles
Demo checklist
- Set up a preventive-maintenance program on one vehicle by mileage, engine hours and time, then confirm the reminder reaches the right technician when it comes due.
- Complete a mobile inspection (DVIR) with a failed item and watch the defect turn into a work order without re-keying.
- Open a work order, add labor and parts from inventory, close it, and confirm it lands in the vehicle's service history and cost report.
- Import meter or fuel data from a fuel card or telematics integration and check that odometer/engine-hour readings update automatically.
- Request a written quote covering per-vehicle or per-user pricing, asset minimums, annual-billing terms, onboarding and any add-on or integration fees.
Official sources checked
- simplyfleet.app pricing page ↗Checked July 17, 2026
- simplyfleet.app product page ↗Checked July 17, 2026
- Capterra profile (rating and review count) ↗Checked July 17, 2026
- Official website ↗Vendor-owned source