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Fleetio vs Cetaris

Source-linked differences for fleet and maintenance managers. No sponsored winner and no blended review score.

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Fleetio logo

Fleetio

Vendor-source research

Fleetio is a cloud fleet maintenance management platform (CMMS) that centralizes preventive maintenance, work orders, inspections, parts inventory and cost tracking, with a mobile app for drivers and technicians. It integrates with fuel cards and telematics providers rather than supplying native GPS hardware.

Best fit
Mid-market fleets that want a maintenance-first CMMS covering PM, work orders, inspections and parts in one platform
Pricing visibility
From $4/vehicle/mo (annual)
Source check
July 17, 2026
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Cetaris logo

Cetaris

Vendor-source research

Cetaris is an enterprise fleet maintenance and asset management (CMMS/EAM) platform built around work orders, preventive maintenance, parts inventory, and a strong warranty-recovery module. It emphasizes ROI (reduced road failures, lower carrying inventory, higher labor productivity) and connects to 150-300+ external systems including ERPs, OEMs, fuel systems, DVIR providers, and telematics. It is genuinely maintenance-first software, not a telematics or GPS product.

Best fit
Large enterprise and mid-market fleets (transportation, distribution, grocery, oil & gas, utilities) that run a dedicated shop and want a maintenance/EAM platform focused on warranty recovery, parts optimization, and asset uptime ROI.
Pricing visibility
From ~$1,000/mo; quote-based
Source check
July 17, 2026
Open full research profile →
★

At a glance

How Fleetio and Cetaris line up, side by side. Rows where they differ are highlighted.

Feature Fleetio logoFleetio Cetaris logoCetaris
Capterra rating4.7/5 (246)4.8/5 (34)
Starting priceFrom $4/vehicle/mo (annual)From ~$1,000/mo; quote-based
Best forMid-market fleets that want a maintenance-first CMMS covering PM, work orders, inspections and parts in one platformLarge enterprise and mid-market fleets (transportation, distribution, grocery, oil & gas, utilities) that run a dedicated shop and want a maintenance/EAM platform focused on warranty recovery, parts optimization, and asset uptime ROI.
Preventive maintenance✓✓
Work orders✓✓
Inspections & DVIR✓—
Parts inventory✓✓
Fuel tracking✓—
Native GPS tracking——
Asset management✓✓
Compliance✓✓
01

Which product fits which kind of fleet?

This is a fit comparison, not a universal winner. A tool built for an enterprise fleet with native telematics is not the same as one built for a small in-house shop. Validate the decisive maintenance workflow and total contract cost in both demos.

Fleetio logo

Fleetio

Start here when: Mid-market fleets that want a maintenance-first CMMS covering PM, work orders, inspections and parts in one platform.

Pricing visibility
From $4/vehicle/mo (annual)
Research position
A strong maintenance-first fit for growing and mid-market fleets that need deep PM, work-order and parts workflows without buying their own telematics hardware.
Cetaris logo

Cetaris

Start here when: Large enterprise and mid-market fleets (transportation, distribution, grocery, oil & gas, utilities) that run a dedicated shop and want a maintenance/EAM platform focused on warranty recovery, parts optimization, and asset uptime ROI..

Pricing visibility
From ~$1,000/mo; quote-based
Research position
Cetaris is a legitimate, maintenance-first fleet CMMS/EAM aimed at the enterprise end of the market, with deep work-order, PM, parts, and warranty functionality and strong customer-service reviews. It is not a native GPS/telematics vendor: location and fuel data arrive through integrations (Samsara, Geotab, fuel systems), so native_gps and native fuel tracking are false. Best fit for larger fleets with an in-house maintenance shop willing to invest in a detailed implementation; likely overkill and too costly for small fleets that just want simple scheduling.
02

External review evidence

Ratings are kept separate because software directories, app stores and company-location reviews measure different experiences.

Swipe horizontally to compare both products →

Review platformFleetioCetaris
Capterra4.7/5246 reviewsChecked July 17, 2026 · open source ↗4.8/534 reviewsChecked July 17, 2026 · open source ↗

We do not calculate a single “reputation score.” Compare rating, volume, audience and recent themes at the original source.

03

Published capabilities to verify

These items come from vendor documentation. Treat them as a demo agenda, not proof of workflow quality.

Fleetio logo

Fleetio

  • Preventive maintenance via Service Programs and automated service reminders by meter, time or usageAsk for a live workflow
  • Work orders with parts, labor, markup, custom statuses and vehicle service historyAsk for a live workflow
  • Mobile and web inspections with offline mode and FMCSA-approved (DVIR) templatesAsk for a live workflow
  • Parts inventory with multiple locations, purchase orders, low-stock alerts and valuation methodsAsk for a live workflow
  • Fuel and telematics integrations for automated meter, location and fuel-cost dataAsk for a live workflow
  • Tools/Equipment add-on for non-vehicle assets like generators, mowers and power toolsAsk for a live workflow
  • Total Cost of Ownership, replacement analysis and customizable reporting dashboardsAsk for a live workflow
  • Fleetio Go mobile app (English/Spanish) with unlimited users on every planAsk for a live workflow
Cetaris logo

Cetaris

  • Preventive maintenance scheduling and automation to keep assets safe and compliantAsk for a live workflow
  • Work order management (Cetaris Fix app) with technician scheduling (Cetaris Plan)Ask for a live workflow
  • Parts inventory management with AI-powered demand prediction and vendor/PO portalsAsk for a live workflow
  • Warranty tracking and reimbursement claims (auto-filled, flags warrantable parts and labor)Ask for a live workflow
  • Enterprise Asset Management (EAM) across fleet, facilities, and fixed assetsAsk for a live workflow
  • 200+ prebuilt reports, dashboards, and predictive/business-intelligence analyticsAsk for a live workflow
  • 150-300+ integrations: ERP (SAP, Oracle), telematics (Samsara, Geotab), fuel systems, OEMs, DVIRsAsk for a live workflow
  • DOT compliance and safety procedure supportAsk for a live workflow
04

Buyer fit, strengths and cautions

Research interpretation based on current positioning and official documentation—not a substitute for implementation references.

Fleetio logo

Fleetio

A strong maintenance-first fit for growing and mid-market fleets that need deep PM, work-order and parts workflows without buying their own telematics hardware.

Potential strengths

  • Maintenance-first design: PM schedules, work orders, inspections and parts are all first-class modules
  • Unlimited users included on every pricing tier, with transparent per-vehicle pricing published online
  • Broad fuel-card and telematics integrations bring in data without proprietary GPS hardware
  • Strong independent review scores (4.7/5 across 246 Capterra reviews)

Cautions to validate

  • Purchase orders, advanced work-order tools and tire management are gated to the higher Premium tier
  • No native GPS/telematics hardware; live tracking depends on third-party integrations
  • 5-asset minimum and annual-only billing on Professional/Premium can raise entry cost for very small fleets
Cetaris logo

Cetaris

Cetaris is a legitimate, maintenance-first fleet CMMS/EAM aimed at the enterprise end of the market, with deep work-order, PM, parts, and warranty functionality and strong customer-service reviews. It is not a native GPS/telematics vendor: location and fuel data arrive through integrations (Samsara, Geotab, fuel systems), so native_gps and native fuel tracking are false. Best fit for larger fleets with an in-house maintenance shop willing to invest in a detailed implementation; likely overkill and too costly for small fleets that just want simple scheduling.

Potential strengths

  • Deep, mature maintenance/EAM feature set (work orders, PM, parts, warranty) proven at enterprise scale (Walmart, Swift, Loblaw, XPO)
  • Standout warranty-recovery and parts-optimization tooling that drives measurable ROI (users cite ~51% fewer road failures, 15% lower maintenance costs)
  • Strong customer service and high retention (reviewers praise long-term support staff; ~95% retention claimed)
  • Extensive integration ecosystem lets it sit at the center of an existing ERP/telematics/fuel stack

Cautions to validate

  • Enterprise pricing (from ~$1,000+/month, quote-based) and no free trial or free version make it inaccessible to small fleets
  • Implementation is detailed and time-consuming, with added cost for changes to the initial setup
  • Some reviewers feel overwhelmed by the volume of data the system expects them to collect
  • No native GPS/telematics hardware and no native fuel tracking or DVIR capture; these depend on third-party integrations
05

Source register

Open the evidence directly. Dates describe our last check, not a promise that the vendor page has remained unchanged.

06

Run the same demo with both vendors

A fair comparison uses identical data and workflow scenarios.

  1. PM-to-work-order: Set a preventive-maintenance schedule by mileage and engine hours, then confirm a due service opens a work order automatically.
  2. Inspection defect: Complete a mobile DVIR with a failed item and follow the defect through to a closed repair without re-keying.
  3. Parts & cost: Add parts and labor to a work order, then produce a cost-per-vehicle and downtime report.
  4. Meter capture: Import odometer or engine-hour data from a fuel card or telematics integration and confirm PM stays accurate.
  5. Exit test: Export vehicles, service history, parts and inspection records in documented formats.
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Keep one product fixed and compare the alternatives against the same evidence framework.

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